A work planner can be a very useful tool to manage our time and increase our productive hours. Find out how to turn your planner into an ally and not a burden with these simple tips.
Carry out planning from macro to micro
In other words, the best strategy to manage your agenda is to first write down the most important activities, meetings, calls and then write down all those activities that arise in the remaining spaces.
This way it will be almost impossible for you to overlook what really is the highest priority. Obviously, unforeseen events will always arise, but it is better to plan weekly to be able to distribute those most urgent and essential activities for your work throughout your day.
Immediately write down any appointment, call or contact
Having your own agenda can help you increase your productive hours, since having everything in writing will help you remember everything and know what activity you should focus on at each moment.
Quickly and easily you can increase your productivity by not wasting time on lower priority activities and thus you can fully enjoy your free time.
Write down the results you want to achieve
We advise you to write down the results you want to obtain in each activity and not just the activity itself. The reason is that if you only write what you have to do, you will consider it done regardless of whether you have achieved the desired objective or not.
However, if what you write is the objective of said activity, you will not consider it done until you get the result.
Dedicate yourself entirely to the activity that corresponds to you
Avoid distractions or activities parallel to your main task. Once you have identified what your priority is, you must dedicate all your efforts to achieving the objectives you have set for yourself. Multitasking can negatively impact your productive hours.
Chain tasks
Locate those tasks that are related to each other and carry them out one after the other since that requires less effort than starting their elaboration separately. In other words, every task you perform has a startup cost that you can avoid if you group them together.
For example, making follow-up calls to clients, making reports are activities that you can do together.
Identify the difficulties that may prevent you from fulfilling your plan
Knowing in advance what are the possible conflicts that can appear and the best way to solve them will help you to be more productive. Anticipating problems is the best way to combat them.
You must be realistic in the delimitation of times and objectives
By organizing your agenda you are distributing your own time, so you have to know how much time each activity needs. One tactic is to break your projects into smaller tasks and write down their time perspective.
In this way you will be able to observe your progress, increase your productive hours and avoid job dissatisfaction. Try not to postpone activities.
You must be open to any type of emergency that may arise, but you have to achieve the objectives that you have set for yourself in the times of each activity and not leave them for later, since this will only delay and accumulate work and stress.
Try not to postpone activities
You must be open to any type of emergency that may arise, but you have to achieve the objectives that you have set for yourself in the times of each activity and not leave them for later, since this will only delay and accumulate work and stress.